How to Work with an Editor: A Guide

You’ve finished your manuscript and you’re ready to work with an editor for the first time. You’re not sure what to expect; in fact, you’re a little apprehensive. What if the editor thinks your writing is bad and shouldn’t be published? What if the editor reviews your story and you don’t like the feedback?

Working with an editor can be a stress-free process if you know what to expect. Here are some tips for working with an editor, including finding the right editor for your manuscript, pricing and editor’s rates, and dealing with feedback if you’re looking to self publish.

Finding an Editor

The first step to working with an editor is to decide what type of editing you need.

If you haven’t had your manuscript reviewed before, it’s best to get a developmental edit (also called structural edit). The editor will review your book and give you feedback about the flow, pacing, and content.

If your manuscript has already been reviewed for structure, then you’ll be looking for a copyeditor. This editor will be reviewing your manuscript for grammar, spelling, and punctuation. You may also get feedback about the wording of your sentences or notes about your use of diction if, for example, you’re using American terminology while writing for a European audience.

Once you’ve decided what type of editor you need, search for editors online.

Search for professional editors associations to post a job on their website. You can also search on freelancer websites such as Upwork and Fiverr. Yet another option is to search for editing services and comb through the websites for freelancer websites that offer editing services.

Check the editor’s background.

Look for information about the editor’s training and experience. Read their bios. Does the editor have experience working with your type of manuscript? How long have they been editing for your genre or niche? Look for testimonials and reviews from past clients. What was their experience working with the editor?

When you’ve found an editor you would like to work with, send a message or email.

Initial Contact and Communication

Get in touch with the editor and send some basic information about yourself and your project.

Depending on whether you’re on the editor’s website, a job website, or community page, go to the contact page, send an email, or fill out a form.

Details that the editor will want to know are your name, book genre, and word count. If you have more background information, provide that as well. For example, is this the second book in a series? Was the book previously published and you are updating it?

Have you worked with an editor before? For example, you worked with an editor for the structural edit and now you’re looking for a copyedit. This tells the editor what stage you’re at in the publishing process, as well as if you’re familiar with editing. Sometimes, a new writer will ask for a proofread when they really need a copyedit – there’s a difference in price and a difference in how much editing you’ll need.

Clarify details about the editing you want done and your budget.

Ask the editor for their rates and have a budget in mind. Even if the editor has rates posted, they may adjust their rates if your budget is close and they will take on your project for a discount. You can ask for a free sample edit if you want to get a feel for their editing style.

Find out if the quote they provide is for one round of edits, or if they will provide a second round of edits after you make changes. Most editors will work with your document in Word. They will use track changes so you can accept or reject their edits.

Confirm timelines and method of payment.

Finally, let the editor know about your timelines. The editor will tell you when they can have your manuscript edited depending on how busy their schedule is. If you’re in a rush, they will charge more if it’s a rush job.

When you both agree to the details of the editing project, then the final step is payment. The editor may ask for fifty percent upfront and then fifty percent on completion of the project. If the amount is a lot, you can ask if the editor will agree to smaller installments. Finally, discuss how the payments will be made: PayPal, etransfer, or any of a number of options.

When you’ve sorted out the details about the editing work, then you’re ready to begin.

Photo Credit: Suzy Hazel

The Editing Process

Provide the editor with a manuscript they can mark with edits and comments.

In most cases, you’ll be providing the editor with a Word document. The edits will be made using the track changes feature. Another, less common approach that could be used is providing the electronic file to the editor so the edits could be made using HTML.

When the editing is complete, you will receive an email from the editor with some overall feedback. The email will start with the strengths of your manuscript and what the editor liked about it. After the big picture feedback, the editor will get into the details about any issues and suggest ways to improve on these issues.

The editor may also have some questions (queries). The questions are useful because, as an author, you’ll be very attached to your manuscript. It’s your creation! However, the editor is reading your book with another set of eyes. Their questions may be the same as the questions your reader may ask. The editor may point out inconsistencies that you weren’t aware of.

For example, the editor may suggest reordering a few chapters in your nonfiction book, so the flow of ideas makes more sense to the reader. Or the editor may recommend adding more details to further develop your character’s personality in your novel.

There are recommendations that an editor may suggest, from taking information and putting it into a table, to recurring edits for your use of the comma.

When the editing is complete, you will receive an email and a marked-up version of your manuscript.

Handling Feedback and Edits

Reviewing the edits is a step-by-step process and can involve a discussion about the suggested changes.

If it’s your first time working with an editor, remember not to take the feedback and edits personally! This may be hard to do because creating the book was like creating a child. The edits are about your work and don’t reflect on you as a person. With any manuscript, there is always room for improvement. So you’ll need to detach yourself a little emotionally from your work.

After reading the email for the big picture review, open your document to review the detailed edits. You’ll have the option of accepting or rejecting each edit the editor made. The editor may also add comments and queries about the manuscript.

If you’re unsure why an editor made a specific change to your manuscript, then write an email to the editor to find out why the edit was suggested. When you understand the editor’s reasoning, you may decide to accept the edit.

Or you may discover from the discussion that the editor had the wrong impression about what you were trying to do when you wrote the sentence. In that case, you might rewrite the sentence or passage to clarify the misunderstanding.

When you’re satisfied with the editing, it’s time for your final communication with the editor.

Concluding the Editing Process

Let the editor know that you don’t have further questions, and make the final payment.

If you don’t have any further questions after reviewing the editor’s general feedback, comments, and manuscript edits, then let the editor know. The final step will be paying the invoice for completing the work.

Even after the editor has completed the task, it’s a good idea to put your manuscript aside for a period of time. Later, return to the manuscript and review it again with fresh eyes. This applies whether a developmental edit or a copyedit was made.

If you liked the editor’s work, provide a testimonial. Your editor will appreciate it, and you’ll be letting other authors know about someone who will do a great of job polishing up your manuscript for readers.

Key Takeaways

For first-time authors who want to self-publish their first book, finding and working with an editor for the first time can be a daunting process. Here is a brief summary of the steps.

  • Decide what type of editing you need.
  • Look for an editor that is a good fit and provide the editor with background information.
  • Send a copy of your manuscript that the editor can mark up.
  • Review edits from the editor.

Is it worth it to hire an editor? Absolutely. Your book will be much more polished and at a higher quality of writing when you have that professional review.

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How Technology Has Changed How We Communicate

How often have you sent an urgent text and impatiently waited for a reply? Texting etiquette says we should respond within a few hours at most – assuming we didn’t (gasp) forget our phone at home.

Technology has changed the way we communicate, from the speed of communication to the quality of communication. Gone are the days when recent news became old because it took time to send a letter. We often assume the person we want to communicate with has an email account, cellphone, or both.

Technology has impacted how we communicate with family, friends, and coworkers. Let’s look at some examples of how much we’ve come to rely on tech to communicate with others.

Messages, Email, and Social Etiquette

How often do you say, “I’ll text you the info?” or “I’ll send you an email?”

Only one generation ago, it was still trendy to send letters and Christmas cards by post. The cost of a stamp was much less than what it is today, and all you had to do was wait a few days to a week for your letter to reach the recipient.

It also wasn’t that long ago when we used dial-up – that horrid screech on the telephone line – to surf the net. You couldn’t get online privately either – first, you had to tell everyone in the household not to pick up the phone!

These days, a long letter can be sent overseas by email and read by the recipient on their phone in a matter of minutes.

You can send a voice message or text message by any number of options: SMS, Whatsapp, Telegram, WeChat, Messenger, and many more.

We also have many new social issues that we didn’t have more than a decade ago. Back then, we could “chicken out” and slam the phone when the answering machine clicked on, and we weren’t sure what to say.

These days, it’s the psychological impact of the Read Receipt. If the other party has read your message but doesn’t reply, does it mean you’re not important or they don’t care to reply? If you sent the message hours ago, but they didn’t open it, should you send another message in case the message was lost in cyberspace?

And if you really want to get with the times, what do you do if your email or message was opened days ago and you were ghosted?

These days, we expect a response immediately, within an hour, or at least within twenty-four hours if it’s not urgent. After all, we can answer a question and send information instantaneously.

We can even video chat a loved one while on a business trip or vacation to another country. Distance and time zones aren’t an issue anymore.

Communication at Work

Technology has closed the physical distance between people, work, and talent.

Previously, you needed a system to keep track of the most recent version of a document. If employee A creates a file and sends it to two others for review, how could employee C and B coordinate feedback?

With technology like Google Docs, many people from different offices in different cities can work on the same document simultaneously without worrying about keeping track of which version is the most recent. It also introduces a whole new level of strategy.

For example, it’s a little more challenging to tell your coworkers that you’re working on the document if you’re not showing as active in the file. It’s also a bit nerve-wracking if you’re writing a sentence and you know someone else is, in a sense, looking over your shoulder.

Fun moments can arise, such as when I was working on a document and a cursor appeared. A coworker started to type a note addressed to me in the middle of a paragraph. The note was just to say Hello, how are you doing? Then he deleted the sentence.

The upside of having files in a cloud, of course, is not worrying about what happens if your computer crashes or you need to access the file and keep working from another computer. You have a lot more flexibility.

The ability to share files has changed the speed of communication. You can save your file and open it again to share in the board room without having to lug around your computer or a USB drive.

If your talent is not writing or typing, you can record your meeting and have it transcribed into notes afterward. Grammar and spell check options will put red squiggles under your words as you type your notes. Then a click of a mouse can correct a mistake or rewrite an entire sentence in a second.

Robot Editors

With grammar check options and apps such as Grammarly and Hemmingway, one could say that we no longer need writing lessons. Professional editors may also be out of a job one day because of AI.

That “one day” won’t be for a while yet, so human editors will still be around. Even if you’re not thinking of hiring a professional editor, you still need to be your own word expert.

Our smartphones aren’t yet smart enough to be fully trusted with our messages. Autocorrect can create some awkward situations, depending on what word your phone thinks you had in mind. Voice dictation can produce funny results too. I’ve studied some puzzling messages from a manager who said apologetically, “Siri likes to mess with me.”

Grammar correction options in word processing or email programs are both good and bad. I’m grateful when I can’t remember if an obscure word is spelled with one “r” or two, and I can play around with letters until the program likes what I type.

It’s also helpful if you’ve had a long day and your editing program kicks in so that you realize you just typed, “I’ll see you at the the meeting.”

If you can’t remember grammar and punctuation rules, these grammar programs are great. If you’re an editor or a writer with strong grammar, technology can be annoying. You can find yourself fighting with a program that says your sentence is incorrect when your sentence is perfectly fine. You just have to know your grammar rules.

Living Language

Where will we be in the future? Will AI take over the job of professional writers? Will AI be a substitute for professional editors?

The future is hard to predict. Any language, including English, is a living language. Professional editors’ forums debate the spelling of a word or a writing style. What wasn’t acceptable three years ago could become correct grammar in five years.

What we considered conventional or unconventional ways of writing may change ten years from today. Will technology be able to keep up with all the changes and adaptations and write as well as the most talented human? We’ll see.

Key Takeaways

Technology has impacted the speed and convenience of communication. One day, it may be possible to ask a robot to write our emails for us. Until then, we will still have our fun with autocorrect and grammar check!

What’s your opinion on the influence of technology on communication? Leave your comment below.

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Why Is Editing Your Work Important?

If you do any writing for your job or business, you need to read this. Editing is an important step in the writing process, and it’s more than checking for typos. A lot more because of what’s at stake.

Editing can prevent the awkward situations that result from typos, and it can prevent confusion from a poorly worded message. Here are four reasons why you need to edit or hire an editor to check your work.

Professionalism

Editing is a key step in maintaining your professionalism. A quick review doesn’t take long, and it saves potential embarrassment and heartache.

For example, if you’re sending a text for work, take an extra second to reread your message. Check your phone didn’t try to surprise you with autocorrect. Anyone who has used a smartphone long enough has likely experienced an unusual autocorrect suggestion.

When writing emails, check that you’ve spelled the recipient’s name correctly. You don’t like it when people get your name wrong, so treat others with that in mind!

The other party might be able to guess your meaning when you skip a word. Still, in a case like “I will finish by tomorrow” and “I will not finish by tomorrow,” you have a completely different meaning.

Editing your work can includes checking what you do. I once saw a section on a website that looked like internal notes to team members – and someone had accidentally hit “publish publically”.

Clarify Meaning

It’s clear in your mind what you want to say. Asking a coworker or taking a break before rereading your own work can make a huge difference. You may find that your writing isn’t as straightforward as you thought it was.

Getting someone else to read your work can give you valuable insight. They may ask questions that make you realize you left out details or your meaning wasn’t clear. Or they may have suggestions about how to write something more concisely. Why take fifty words to say something that you can express in thirty?

When you read your own work aloud, you might realize that you are wordy. You might discover that you need more commas to break up chunks of text in a sentence. Or you might decide that you have a sentence that goes on forever and you need to add a period before you pass out from lack of oxygen.

Important Details

Take the time to check over important details before publishing a report or sending an email. A simple typo could send your client to the wrong address, or invite a colleague to attend a meeting at the wrong time.

Numbers can be boring to check, but they are worth reviewing. For example, suppose you have completed several calculations. You’re typing up a table of numbers or copying a bunch of monetary totals as part of a project proposal. Double check your numbers. You don’t want your proposal to be saying that you can do the project for $1000 when your team quoted $10000 for the job!

New ideas

Having someone edit or check over your work is the same as getting a fresh pair of eyes. You’ll see your work from a new perspective. Your coworker could provide you with suggestions on a more engaging way to word your email.

A colleague could provide you with ideas for another way to present your information. For example, taking a paragraph of statistics and presenting it as a graph or colourful infographic.

Key Takeaways

It is worth taking the time to double check your work. You could be saving yourself the embarrassment of a costly typo. You could gain insight into writing in a more appealing way to your audience. Be open to learning from mistakes and learning new ways to write.

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